![]() You will also find it difficult to resist the temptation of picking and choosing what to work on. When you start adding a lot of unnecessary tasks into your to-do list manager, you very quickly find yourself overwhelmed by the length of your lists. One of the problems with to-do list managers is once the task is done it disappears and although some to-do list managers do archive your completed tasks and projects, they are not easily searchable, unlike with an app like Evernote, where all your notes are searchable. This means in the future, if I ever work on a similar project, I will have all the notes and ideas I had from a previous project available to me. Here’s how I use Todoist to get this working:Īnother benefit of using this method I found is I am able to save the notes I made during the project in my archive. It’s simple, it gets me up to speed very quickly and over the years has evolved into a sleek, efficient system. open document I am working on and begin work.open Evernote note to that project and review notes.Review Todoist to see what work needs doing.My workflow essentially works something like this: Less clicking and an immediate update on where I am with the project. These days, I can also add a link directly to the document I am working on, be that a Google Doc or an Apple Pages or Keynote file which makes this system even more efficient. I am free to write what I want, how I want and I am not forced to create endless lists in a hierarchical manner. It allows my notes app to be my digital playground and it really doesn’t matter what I dump in the note. This means my to-do list never looks overwhelming. Instead, all I would have is a task called “Post new image to website”. Often, I find many people write out a task list on their to-do list manager like this: It’s a system I’ve used for years and it works. ![]() The system I created meant my to-do list manager told me to “Continue working on Project X” and in my notes app, I found the corresponding note called “Project X”and contained in that note were all my thoughts, ideas and, to a certain extent, what I needed to work on next. I could dump links to articles of interest, telephone numbers of key people related to the project and issues that needed resolving. It was where it really didn’t matter whether things were beautifully laid out or were in any kind of organised list. My to-do list manager told me what work I should be doing that day and my notes app was where I kept all my project notes, things that needed thinking about and things I was waiting for. My calendar always told me when my deadlines were, where I was meant to be and when. I had my to-do list manager, my calendar and my notes app. When I decided to create an all-digital productivity system in 2009, I adopted a similar approach. As a result of this system, our service department had one of the highest customer service ratings in the country. It was a system that worked and one that led to very few mistakes. Any issues, anything waiting from the parts department and customer requests were all written down on this worksheet. This sheet contained the list of work that needed to be carried out, notes made by the person taking the booking and a place for the mechanic to write what he had done and what he believed needed to be done. When the car came in, however, a worksheet was placed inside the car. Apart from the make and model of the car and the customer’s name, there was not much else on the booking sheet. For example, it might have “full service” or “oil change”. The booking sheet contained only the basics of what work needed carrying out on the car. When they took an appointment for a service or a repair, the basic work required was entered on a booking sheet and a day was assigned for when the car would come in. One of the lessons I learned from the service centre was how they organised their work. The service centre of the dealership I worked at was attached to the showroom and I had a lot of contact with the team that worked on the cars brought in for service and repairs. ![]() One area of the business that stood out for me was the service centre. I learnt a lot in those days about people and about how a business with multiple parts could work together. ![]()
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